WebAsyst Projects Features

1. Connect
2. Add project
3. Add tasks
4. Add files
5. Collaborate
6. Complete/Resume projects
7. Usable interface
8. Reports

All you need is an Internet connection and one of the browsers listed:

Internet Explorer, Firefox, Safari or Opera.

No additional software is necessary.

There are two ways to use WebAsyst:

First option: Create an account on our server

Your files and data are stored on a secure, high-availability server cluster, and are accessible via Internet 24/7. Alternatively, you can use an SSL secured connection to protect your data while in transit. SSL encryption is widely used by payment systems, financial and governmental institutions to prevent hacking of transferred data.

Second option: Download and install software on your own server

WebAsyst applications are server scripts developed using PHP programming language. WebAsyst scripts, installed on your own server will perform identically to those installed on our. All features and functions available in our server accounts will be accessible in your own installed copy of the scripts. More detail on scripts.

Customer list

Every project is assigned to a customer. WebAsyst Projects simplifies the process of adding customers and assign projects to them. Customer management form also lets you import list of customers from a CSV (Comma Separated Values) text file containing these columns: Customer Name, Address, City, State, Country, Phone, Contact name.

If you need to have internal project for your organization's own needs, simply add yourself as a customer.

Any project can have an unlimited number of tasks. Every task has following attributes:

• Description
• “Billable” flag, allowing you to track costs accurately and bill customers
• Cost — estimate of task implementation expenses
• Start date
• Due date
• Actual completion date
• List of assigned users

Importing tasks

Do you need to create multiple tasks at once, or add a prepared spreadsheet of tasks? Use import functions and save time. Simply copy & paste your list into WebAsyst Projects import area, or upload a CSV formatted text file.

When Webasyst Projects is used in conjunction with WebAsyst Files service, you will see an additional “Files” tab in project area:

Here you can upload and download files related to certain projects, and distribute them inside sub folders. Projects Files tab is actually a folder inside WebAsyst Files and can be accessed from there, as well as in a “Project files” folder. You can use WebAsyst Files features to copy/move data from other folders to it or vice versa. This simplifies management of project related documents.

Access rights to “Project files” folders are inherited from each particular project's settings, and relieve project manager from having to set up access permissions twice.

Share contacts with other users

Your WebAsyst account has a “Users” directory, where you can create new users and give them access rights to contact folders in your account. Every user will have a personal login and password to enter the system. Once inside, users may access only those parts to which they have been given access.

WebAsyst Projects allows separate setup of access rights to each project. There are several levels of access rights which may be assigned:

• Read — user can see list of tasks inside the folder and see their assignments, but is unable to change them, delete or add new ones
• Write — in addition to Read functions, user can edit and delete tasks within project, but can not change properties of the entire project
• Full — all of the above and the ability to change or even delete entire project

User groups and access rights

It is often necessary to assign identical access rights to a number of users at one time, based on their role within a team or organization. WebAsyst offers powerful capabilities to do so. This simplifies system management where there are a large number of users from different departments or branches.

Instead of giving necessary rights to each user separately, create a group, specify its access rights, and then add member users to the group. Every user will inherit access rights that were set up for the group.

Each user can be a member of several groups and can have his own specifically set permissions. Effective rights will be a combination of personal and group rights of the user.

Project can be marked as “completed” only by its manager or users with access to Project List. Project given this status needs to have its completion date set and noted whether to complete all present open tasks or leave them in their current state. The “Completed” project is moved from “Open” projects list. If necessary, “completed” projects can be resumed by a user with sufficient rights.

Complete/Resume tasks

Tasks can be set as “completed” only by users with Write/Full access to a project or its manager. It requires setting of the completion date. View settings allows you to hide or show completed tasks of a project. Completed tasks can be resumed if necessary.

WebAsyst Projects has a simple and intuitive interface that is easy to learn. Managing your projects is far less complicated than working with a spreadsheet.

• Add/Edit tasks without page reloads
• Edit tasks descriptions directly in the list
• Gantt chart of the projects tasks
• One click column sorting
• Manageable view– show/hide any column
• Drag and drop to reorder columns

Printable version

ebAsyst Projects appear as elegantly on paper as on your screen. Open “Printer-friendly version” and make yourself a neatly formatted paper copy with colored Gantt chart.

WebAsyst Projects reports provide you with following information:

1. Task stats: shows total number of tasks in certain status for each of the projects
2. Estimated cost: shows estimated costs for billable projects grouped by project, task status, and currency