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Assume that several persons in your company are responsible for preparing business proposals to be sent to prospective customers. Alex is responsible for writing a draft, Jane adds the technical specification to the text with detailed pricing, Darren does the final proofread and then sends the document to a customer.
Look how WebAsyst Files can help you to arrange this simple document workflow:
1.Create folders corresponding to different stages through which a document passes during its creation. Alex writes a draft of the document, Jane receives a notification of the draft.
2.
Jane temporarily locks the file so that no one else can edit or delete it while she is working on its contents.
3.
When Jane finishes editing the file, she uploads the modified version of the file, unlocks it, and moves to "Outgoing" folder. Darren receives an email notification.
4.Darren reads through the document to find and correct errors, then sends it to the customer via email or prints it and sends the document using snail mail. That done, he moves the file to the "Sent" folder for archive storage.
Advantages of this method of collaboration:
Create your corporate online document storage. Create a convenient folder hierarchy and set up access rights for the employees.
Develop a unified approach and establish corporate procedures with respect to handling important files. A document must always be located in the specified folder, it must be timely updated — this will allow you to have constant access to the most actual information. In this case you would not have to try finding the financial report for February on the accountant's computer, or call your lawyer in the night to get a copy of the company's organizational documents.
WebAsyst Files guarantees safe, strictly confidential storage of files. It is entirely up to you to set up correct access to each folder for each user.
You have files that you want to share with your website visitors? What if there are hundreds of such files and their list needs to be updated on a daily basis?
WebAsyst Files offers a handy tool for publishing files on the Internet. Upload files into your account, create a simple widget and embed two lines of HTML code in your web page — that's it! Immediately, all files in that folder of your WebAsyst account will be accessible for viewing and downloading from your web page. Add, edit, and delete files from your WebAsyst account — all changes will be instantly updated on your website.
If you sometimes need to email a large file (10 MB or larger), remember that most email servers will simply reject such a message. In other words, the recipients will not receive the file that you try to send.
Instead of sending a large file as an attachment, upload it to your WebAsyst account and copy a link to it — this is done in 2 mouse clicks. Paste the link to your email message and send it to your friends or colleagues, they will receive the link and easily download the file.
This way of sending over large files is especially convenient if you are dealing with multiple recipients or quite often send out the same file to different people. Simply add the link to all such emails and let your recipients download the file.
Remember how many times you have had to scan and copy different documents: passports, your child's certificate of birth, letters of authority, certificates? What if you do not have access to the original document and badly need a copy?
Make all necessary copies once and upload them to your WebAsyst account. The uploaded copies will be accessible at any time, from anywhere. Just log in to your account, open the file, and print it.
If you are an active user of iGoogle, add a WebAsyst widget (or gadget, it's all the same) "Online Folder", which will allow you to keep necessary files on hand at all times. A click on the file name in the list will open the file. A button at the top is used to quickly add a new file or remove one you don't need any more.
Copy important files from your computer to a WebAsyst account on a regular basis. WebAsyst Files will keep all document versions and will help you restore any previously uploaded versions in case of data loss on your computer.
Planning to work on documents at home or during a business trip? WebAsyst Files are accessible from any computer connected to the Internet.
It is a bad idea to store top secret data on your desktop! In your WebAsyst account information will be protected from any unauthorized access. Only those whom you allow will be able to read your confidential documents.
